When Should I Use a Public Share Link vs Inviting a User?

Digs gives you two ways to share information: Invite someone into the project, or create a Public Share Link / QR code.

The right choice depends on how much access and interaction you want that person to have.

Use a Public Share Link or QR Code When:

• Someone only needs view access

• The information is specific and limited

• The person does not need to collaborate

• You want fast, no-login access

• The audience is temporary (e.g., trade on site, inspector, vendor)

Public links are ideal for:

• Installation guides

• Spec sheets

• Approved plans

• Mechanical room instructions

• Field access to a single document set

Public links are simple and do not require a Digs account to access.

Invite a User When:

• Someone needs to comment or collaborate

• They should see ongoing updates

• They need access to multiple project areas

• They are part of your internal or long-term team

• Security and tracking are important regarding their activity

Invited users can:

• Create and respond to comments

• View layered annotations

• See only the projects they’re invited to

• Access all allowed files in the Project folder structure

Invitations are best for:

• Team members

• Project managers

• Warranty agents

• Long-term partners

TLDR;

If someone needs to participate or utilize collaboration tools like Layers and annotations, invite them.

If someone just needs to see a specific document or collection of documents, share a link.